How to Upload File That Cannot Be Downloaded

Preventing Files from existence Downloaded when using Google Drive (EliApps) or Box

In Sail, all files stored in the Files expanse of the course are able to be downloaded past users enrolled in your course. If you take a file that you lot want users to have access to, but prevented from downloading, you will need to store your files in a tertiary-party deject storage tool like Google Drive or Box, and implement the security features available in your chosen tool to prevent downloads.

The methods described in this commodity to forbid file downloads are non guaranteed to prevent users from acquiring a copy of your file. Users may notwithstanding be able to use tertiary-political party tools to access, print, screenshot, and / or download your file.

Tabular array of Contents

This article will accost the following information:

• Google Drive (EliApps)
  • Accessing and Uploading Files on Google Bulldoze (EliApps)
  • Modifying Your File Settings in Google Drive (EliApps)
• Box @ Yale
  • Accessing and Uploading Files on Box @ Yale
  • Modifying Your File Settings in Box @ Yale
• Adding Your File Link to Your Canvas Course

Google Bulldoze (EliApps)

EliApps (Google Apps for Education) is a files storage solution that is bachelor to Yale EliApps account holders. If you do not have an EliApps account, you can request a no-email EliApps account on ITS'south Get Help folio. You lot can as well apply a personal Google account if desired.

Accessing and Uploading Files on Google Drive (EliApps)

1. Log into your EliApps Google Drive or your personal Google Bulldoze account.
2. One time you are logged into Google Drive, upload your file.
   1. OPTIONAL: Beginning create a binder to hold your protected file.

Modifying Your File Settings in Google Bulldoze (EliApps)

1. Once your file is uploaded, right click on your file and select "Share."

2. In the upper popular-up box that appears, click the Settings (gear) icon.

3. Deselect the option for "Viewers and commenters can see the option to download, print, and copy."
4. Click the dorsum arrow to go dorsum a level.

5. Dorsum on the master settings surface area, in the bottom pop-upwards box, select the link that says "Change link to Yale University."

6. Modify who has admission to the link by clicking on the drib down with user options. Select the appropriate option for your level of access:
   1. Restricted - express to people you specifically add together by including their email accost in the listing of users who can access the file.
   2. Yale University - express to anyone with a Yale NetID EliApps account.
   3. Anyone with the link - anyone who has access to the link volition exist able to view the file.

If yous have any users in your course who are non-Yale users (they exercise not have a Yale NetID) OR users that you doubtable are not EliApps account holders, you will demand to select the Anyone with link option, or use the Restricted option and add their electronic mail address to the list of people who can access.

7. Modify the level of access for the link by clicking on the drib down with access type and select "Viewer."
8. One time you lot take the settings fix appropriately, click the "Re-create Link" button.
9. Click the "Done" button to save and close the sharing options.

10. Jump to the instructions for "Adding Your File Link to Your Canvas Class."

Box @ Yale

Box @ Yale is a file storage solution that is available to all faculty, staff, and students. If you are sharing HIPAA protected content, y'all will need to use the Secure Box @ Yale solution instead. For more information about Box @ Yale and Secure Box @ Yale, please check out the Box @ Yale ITS assist articles.

Accessing and Uploading Files on Box @ Yale

1. Log into Box @ Yale
2. Once you are logged into Box, you can upload your file via the Upload button or by dragging and dropping files onto the page.
   1. OPTIONAL:  First create a folder to hold your protected file.

Modifying Your File Settings in Box @ Yale

1. Once your file is uploaded, hover your mouse over the file to come across some boosted options.
   1. Click the "Share" push button.

2. In the pop-upward box, move the "Share Link" toggle to the On position.
3. Merely under the link, click the view permissions drop down menu.
4. Select "Can view only."
5. Once yous have that ready, click the "Link Settings" button.

6. In the link settings pop-up box make sure that the choice for "Allow Download" is not selected.
7. Click the "Save" button.

You can farther protect your files by having your link disabled on a specific engagement via the "Link Expiration" choice.

To set this, check the "Link Expiration" box and and so use the calendar that opens to select the date when the link should expire.

8. If yous have any users in your form who are not-Yale users (they practise non take a Yale NetID), you will also need to modify the who has access to the link driblet down menu. Below are brief descriptions of your options:
   1. People in your visitor - anyone at Yale who has a NetID and has access to the link tin click on it. They will need to employ their NetID to log into Box to view the file.
      1. This option will work for Yale users, but will not work for non-Yale users.
   2. Invited people only - merely people that you lot have specifically granted access (in the "Invite People" box) volition be able to access the file. These users will demand to accept a Box account, but it does not need to exist a Yale Box account.
      1. This pick will work for both Yale and non-Yale users, but the not-Yale users will need to create a personal Box account before they can admission the file.
   3. People with the link - anyone who has access to the link can click on it and view it. These people will not need a NetID to log into Box to view your file.
      1. This choice volition work for both Yale and non-Yale users. You can password-protect the file with a custom password through the "Share Link Settings" for additional protection.

9. One time you are dorsum on the master pop-upward, click the "Copy" button to copy the URL for your file.
10. Click the X to shut the original popular-upwardly.

12. Jump to the instructions for "Adding Your File Link to Your Canvass Class."

Adding your File Link to Your Sail Form

Once you lot accept the link to your file, you can add that link anywhere yous tin can add together content via the Rich Content Editor (e.g. Syllabus, Assignments, Pages, Discussions, Quizzes, or Announcements), or you can add together it as an external URL link in a Module.

1. Log into Canvas and go to your course site.
2. Navigate to the tool / activity where you lot want to place your file link.
3. Open the tool / activity in "Edit" view and so you can come across the Rich Content Editor.
4. In the Rich Content Editor, type out the text that yous want users to click on to open your file, and then highlight the text.
5. In the toolbar, click the hyperlink button.

6. In the pop-up, paste the protected share link URL that you got from Google Drive/Box into the "Link" box and then click "Washed."

7. When you are returned to the Rich Content Editor, you lot should see that your text is now a hyperlink (blueish font).
   1. Click "Save and Publish" to make your tool / activeness bachelor to students.

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Source: https://help.canvas.yale.edu/m/55452/l/1311197-preventing-files-from-being-downloaded-when-using-google-drive-eliapps-or-box

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